Untitled Document
ABI POLICY ON NOTICES OF CERTAIN
MEETINGS
ABI recognizes and appreciates the time and effort that its volunteer
leaders give
in support of the activities of the organization, particularly given
the busy schedules of
these leaders. ABI is committed to policies that support the active
and full participation
of such leaders. In order to provide optimal participation by ABI
leaders in the meetings
and related activities of ABI and in recognition of the need to
provide sufficient notice of
non-special meetings of the Board of Directors
(“Board”)[1], the Executive Committee of
the Board, Board committees, member committee chairs and other
significant meetings
of ABI leaders as determined by the Executive Director, which meetings
are to be held in
conjunction with the Annual Spring Meeting or Winter Leadership
Conference
(collectively, “Meeting(s)”), every effort will be made to meet the
following protocol:
- At least ninety (90) days prior to the scheduled meeting date,
notice of
Meeting dates should be provided to the Board member, Executive
Committee member,
Board committee member, member committee chair or other invitees to
such Meeting.
Such information may be provided via e-mail or ordinary U.S. Mail
and will include the
room location and time for the Meeting, if available. If not
available, the location and
time shall be provided as soon as practicable thereafter.
- The agenda of matters to be considered at a Meeting should be
provided at
least fifteen (15) days in advance of the Meeting.
- The regular meetings of the Board occur the afternoon of the
opening
reception of both the Annual Spring Meeting and the Winter
Leadership Conference.
Since those dates are set more than twelve months in advance, the
specific room location,
time and agenda are the only additional information necessary to
comply with this
protocol.
This protocol is intended to facilitate as much advance notice as
is practical of
Meetings and their subject matter. Accordingly, this protocol
recognizes that at times
advance information regarding Meetings or the matters to be discussed
at Meetings will
be less than ninety (90) and fifteen (15) days, respectively.
Nonetheless, every effort will
be made to meet the time frames stated herein.
[1] Notice of special meetings of
the Board is governed by the By-Laws.
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